Charles Morris Hall Website Privacy Policy
We are committed to protecting and respecting your privacy. This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We are committed to reviewing this Policy periodically, and may update it as required. By using our website, you are agreeing to be bound by this Policy.
Who are we?
Charles Morris Hall village hall, Tyttenhanger Green, is on the outskirts of St Albans, Hertfordshire. The Hall is available for hire by individuals or groups and hosts local events. It can be hired on a repeat basis or can be hired as a one-off booking.
Why we have a Privacy Policy
Charles Morris Hall Management Committee members may need to collect information from you in order to tell you about our activities, events and services. If you hire the Hall we (the Charles Morris Hall Management Committee) will hold data about you for booking and invoicing purposes.
Should you have any questions regarding this Policy and our privacy practices, please contact us via the email info@charlesmorrishall.org.uk
What type of information is collected from you?
- Information provided through our Enquiry Form for individuals, such as such as name, telephone number, e-mail address, and postal address
- Information provided in the Hall booking Form, such as name, telephone number, e-mail address, and postal address
- Information provided to us when you communicate with us for any reason
If you proceed with a booking and use our online payment, your card information is not held by us, it is collected by our third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions.
Your consent
We need your consent in order to hold data about you. Any forms or documents that we need you to complete (manually or electronically) will ask for your consent and be clear about what the information will be used for if you choose to provide it. There will be some circumstances where we are only able to provide you with services if you consent to providing necessary information, for example, Hall bookings.
Storing, access and removal of your personal data
We will take all reasonable steps to make sure that your data is treated securely and in agreement with this Privacy Policy.
All physical data will be held securely in a locked cabinet in a non-public location, accessible only by designated committee members. All computers with access to personal data will be password protected. All electronic data held on portable devices (for example laptops and USB drives) will be password protected. The transmission of data via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and transmission of such data is therefore entirely at your own risk.
You have a right to ask what information we hold on you, and to ensure that it is accurate and up to date, and to have it amended if it is not. If you would like to update information that we hold, please contact us by e-mail at info@charlesmorrishall.org.uk
We will not sell or rent your information to third parties.
You have the right to request that your data is destroyed. If we agree to your request to destroy your data, it will be confidentially destroyed in the case of physical data, and/or deleted in the case of electronic data. We will notify you in writing to confirm when and how it has been destroyed. We may not agree to disposal of certain data if we have a legitimate or legal need to retain it. Where there is a legal obligation to, we will keep a record of destruction of data.
Retention of your data
We will not hold your data longer than is necessary. There are legal requirements or recommendations which mean that we will keep documents for a minimum period of time. External organisations may also keep information we lawfully provide for periods of time determined by them. Enquiry, booking and hirer information (which may include personal information) will be kept for up to 3 years.
Use of ‘cookies’
Like many other websites, charlesmorrishall.org.uk website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. Cookies help us to improve our website and deliver a better service.
It is possible to amend your cookie settings using the ‘toggle’ in the bottom-left corner of the page, or switch off cookies by setting your browser preferences.
Main Cookies used on our site
Google Analytics
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. For more information on Google Analytics’ privacy policy visit here – http://www.google.com/analytics/learn/privacy.html
Links to other websites
Our website may contain links to other websites. This privacy policy applies only to our website and we are not responsible for the privacy policies and practices of other sites even if you access them using links from our website. Additionally, if you arrive at our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
Review of this Policy
We are committed to reviewing this Policy on a regular basis.