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Booking Procedure
Page last updated at 17:34 on Wednesday, 15 January 2020

The procedure to book the Hall comprises a few simple steps as follows:

1. Hirer makes a PROVISIONAL booking (usually by email) with the Booking Officer (bookingsATcharlesmorrishall.org.uk, amending 'AT' to read '@') indicating:
  • purpose of the booking, e.g. 5th Birthday Celebration;
  • times and date you would like to occupy the Hall, including the time needed to set up before and tidy up after the function;
  • your full postal address (house name/number, street, town/city and postcode; and
  • your phone number, preferably mobile.

2. Booking Officer sends to the Hirer the necessary paperwork comprising:

  • 1. Charles Morris Hall - Provisional Casual Booking - a letter acknowledging the Hirer's PROVISIONAL booking of the Hall;
  • 2. Charles Morris Hall - Hiring Agreement - a copy of the Hiring Agreement; and
  • 3. Charles Morris Hall - Standard Terms & Conditions of Hire - a copy of our Standard Terms and Conditions of Hire.
3. Hirer, within two (2) weeks after the necessary paperwork has been sent by the Booking Officer to the Hirer:
  • sends to the Booking Officer one copy of the completed & signed Hiring Agreement (and a Deposit if required); and
  • pays the Hiring Fee (these days usually paid by bank transfer but can be paid by cheque or cash to the Booking officer).
4. Booking Officer sends to the Hirer a letter which:
  • acknowledges receipt of completed & signed Hiring Agreement;
  • acknowledges receipt of Deposit (if any);
  • confirms the date and times of the booking; and
  • acknowledge receipt of the Hiring Fee; and 
  • advises about the collection and return of the keys for the Hall and car park gate.

After the Hirer has had a safe and successful function the Hirer returns to the Booking Officer the keys for the Hall and car park gate and, if applicable, the Booking Officer introduces the Hirer's Deposit to his shredder with predictable results!

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